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Message archiver11/4/2023 To stay compliant, organizations must follow strict rules for remote access to an internal network. The streamlined service saves time for any investigation, which ultimately saves you money in staff overhead and productivity.ĪrcTitan is a cloud-based message archiver that provides powerful and scalable archiving allowing users to access your messages from anywhere easily. Authorized staff members can open the application, perform searches, and take copies of documents necessary for their legal work. Optimized searches are a benefit that distinguishes standard backups from a message archiver. Simple backups do not have optimized searches, which can require hours to find specific data. In businesses where legal staff must search for sensitive files and data to support law-based defenses and litigation, a message archiver streamlines the process and uses optimized search functionality. The e-discovery process is necessary in legal departments, investigations, law enforcement reports, and other issues where litigation is a possibility. Make sure you review their documents and features to ensure that the compliance standards specific to your industry are a component of the message archiver benefits.Ī true message archiver is built for e-discovery. Whether it’s HIPAA, PCI-DSS, GDPR, CCPA, or any other compliance requirement, the choice you make can have a large impact on business continuity and future litigation.Ī good message archiver lists the compliance standards the tool follows to protect customers from non-compliance violations. Several message archivers have features necessary for searching and storing messages, but you need a service that follows compliance standards. Violations can result in seven-figure fines, especially when dealing with financial data or personally identifiable information (PII). Keep the Organization CompliantĮvery enterprise has at least one compliance regulatory body that must be followed to avoid hefty fines. Because archives are centralized, it’s also easier for administrators to apply the right permissions and access security on data without managing disparate systems across different storage locations. The message archiving software provides an interface for permission assignments, making it convenient for administrators and reducing a lot of the overhead from traditional backup methods. With a message archiver, administrators store data in a specific location (usually, in the cloud) and provide access to specific individuals within the organization. This procedure adds unnecessary overhead to IT staff. Simple backup storage blocks all access except to administrators, which forces legal staff and others with authorized access to ask administrators to retrieve data. Security should always be a priority, but you need to allow authorized access to data when it must be retrieved. More Security for Sensitive Dataīackups contain a long trail of messages with sensitive data, intellectual property, and trade secrets. Any e-discovery procedures require more than simple backups, so businesses need optimized features that can’t be found with a simple backup system. In an enterprise where legal departments, administrators, and executives might need copies of old messages, a message archiver ensures that the corporation is compliant with various regulatory standards and has the ability to pull up an audit trail for investigations. Enterprise Benefits of a Message ArchiverĪrchiving email messages might seem unimportant if you already have a backup plan, but a message archiver performs several functions in addition to storing user inboxes.
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